ARTICLE I

DUTIES OF OFFICERS

The President-elect shall be an assistant to the President and perform duties as directed by the President. In the absence of the President, the President-elect shall preside at the meetings of the Association and perform the duties of the President.

The District Vice-Presidents shall:

• Attend the Board of Director’s Meeting.
• Organize and be the presiding officer at the district spring meeting (preferably after the Board of Directors Meeting). Prepare an agenda and complete minutes of the district spring meeting, forward these to the District’s paid Association Members and to the Association President and Secretary.
• Compile information from the respective district to be forwarded to the Editor for inclusion into the newsletter.
• Assist the Education Committee in updating the detailed directory listing of all the Real Property Listers in the district.
• Notify the Secretary of any changes to the Real Property Lister positions in their respective districts.
• Forward to the Chairperson of the Nominating Committee, no later than June 15^th of each year, the names of any candidates from the district along with the candidate’s qualifications for an office that will be voted upon at the Annual State Meeting in September.

• Attend and take minutes of the Board of Director’s Meeting. Send out copies of the minutes within two months after the Director’s meeting to the Board of Directors.
• Attend and take minutes of the Annual State Meeting. Send out copies of minutes, updated listings, and related information within two months after the Annual State Meeting to all paid Association Members.
• Send out the the ASM resolutions within one month of the ASM to the recipients mentioned therein.
• Record the Annual State Meeting, and maintain Annual State Meeting tapes within the Association’s tape library for five years. Prior year’s tapes will first be offered to the host/hostess of that year’s Annual State Meeting before discard/reuse.
• Maintain an orderly and complete file system of all the minutes and related data of the Association. Place with each year’s file:
  • Minutes of the Board of Directors Meeting
  • Minutes of the Spring District Meetings
  • Minutes of the Annual State Meeting also consisting of Treasurer’s Report, committee reports, and resolutions.
  • Roster of the Annual State Meeting
  • Directory Listing
  • Future historical information of the Association and its members.
• Minutes of the Annual State Meeting shall be amended and acted upon from the floor of the next Annual State Meeting by the members in attendance.
• Each year after the Annual State Meeting, the Secretary shall have the prior year’s file preserved onto the most currently available media. The original copy shall be stored in the Association’s safety deposit box. Two duplicates shall be made from the original media; one set to be retained by the Secretary and the other set to be retained on a permanent basis by the Chairperson of the Education Committee. The Secretary shall retain the paper files for the five most recent years.
• On every odd year the Secretary shall contact those Honorary Members receiving newsletters and inquire whether or not they wish to continue to receive said newsletter.
• The Secretary shall send any newly paid member a copy of the Directory Parts I & II and a copy of the Constitution and By-laws of the Association
• The Secretary shall be responsible for mailing the original ASM resolutions to the recipients mentioned therein.

• Maintain a list of counties that paid Association dues and supply said list to the President, Vice-Presidents and Secretary by mid-March. Said list should also be provided to the President-elect upon taking the office of the President during the Annual State Meeting to be used in making new committee assignments. The Treasurer shall be responsible for the inventory and distribution of the WRPLA pins.
• Provide prescribed vouchers (see Real Property Lister Manual) to the membership as needed.
• The Treasurer shall have the books of the Association ready for audit as soon after the Annual State Meeting as possible, not to exceed one month and forward the books to the Chairperson of the Audit Committee.
• The Treasurer shall bill each county for annual membership dues in January of each year using the prescribed format. (See Real Property Lister Manual)
• Maintain inventory and distribution of Real Property Lister pins.
• Attend the Board of Directors meeting.

The Board of Directors, as defined in the CONSTITUTION, Article VII (B.), shall in addition to the separate officer duties, be responsible for the following:

• Upon referral from the Legislative Committee, review legislation that has potential impact upon the Association or its members. Any recommendation by the Board of Directors shall be in the form of comment or formal resolution , or the Board may defer any comments to the Association as a whole for further review. After such review and/or appropriate action, the President shall forward the official stand of the Wisconsin Real Property Lister Association on the respective issue(s) to those individuals or organizations deemed appropriate by the Board of Directors.
• Upon recommendation and referral of the Annual State Meeting Committee, review, revise, if necessary, and give final authorization of the registration fee, agenda, programs, speakers, banquet and other related items of the Annual State Meeting.
• The Board Directors shall appoint an Editor to be responsible for the quarterly preparation and distribution of the newsletter using the prescribed format (see Real Property Lister Manual). This shall be a paid position with remuneration to be determined by the Board of Directors.

ARTICLE II

DUES AND REGISTRATION

Regular Membership Dues for the Association shall be $40.00 per annum per county and/or municipality. Associate Membership Dues shall be $10.00 per annum. Sustaining membership dues shall be at 200% of the regular membership dues per annum. Dues for Regular & Associate Members shall be payable on or before March 31^st of each year. Sustaining Member dues shall be prorated; based on the number of issues of the WRPLA Newsletter to be printed, from date of payment and the following March 31^st. Members who fail to meet their annual dues obligation by the each March 31^st shall be considered delinquent and shall lose all rights and privileges of membership.

Membership and all rights and privileges shall be re-instated upon payment of one full year’s dues. Regular and Associate Membership dues paid between March 31^st and November 30^th shall be applied to the current year. Regular and Associate Membership dues paid in December of any year will be applied to the following year.

The Board of Directors shall present any revised dues schedule to the general membership for approval at the Annual State Meeting.

Paid members of the WRPLA shall receive copies for the annual minutes, directories, and state newsletters.

Annual State Meeting registration shall be based on the recommendation of the Annual State Meeting Committee with final authorization of the Board of Directors.

ARTICLE III

NOTICE OF MEETING

Members of the Association shall be given at least 30 day’s notice of each regularly scheduled Annual State Meeting and the agenda.

ARTICLE IV

APPOINTMENT OF COMMITTEES

The President-elect shall appoint the following committees comprised of paid regular Association Members whose dues are paid. (list available from the Association Treasurer.)

• Legislative Committee consisting of five regular members, one member from each district. The Chairperson will serve a two-year appointment, which will commence on the even years.
• Annual State Meeting Committee consisting of three regular members. The current host/hostess shall serve as chairperson on the committee the following year. The subsequent year’s host/hostess shall be an advisory member of the Committee.
• Education Committee consisting of five regular members, one member from each district. The Chairperson will serve a two-year appointment, which will commence on the odd years.
• Audit Committee consisting of three regular members.
• Nominating Committee consisting of three regular members.
• Any other Special committee(s) that may be deemed necessary in carrying out the affairs of the Association.

ARTICLE V

VACANCIES IN OFFICE

Should the President be unable to complete his/her term of office, the President-elect shall complete the President’s term.

Should the President-elect, Vice-President, Secretary, or Treasurer be unable to complete his/her term of office, the President shall, with approval of the executive board, appoint a person deemed qualified to fulfill that term.

ARTICLE VI

ROBERTS RULES OF ORDER

Roberts Rules of Order shall, where applicable, govern all meetings of this Association.

The President-elect shall appoint a parliamentarian for a term of one year. The parliamentarian shall be a regular member of the Association.

ARTICLE VII

MEETINGS

The Annual State Meeting shall commence on the third Wednesday of September.

As approved by the Board of Directors, travel mileage for special meetings shall be at the current IRS rate.

ARTICLE VIII

DUTIES OF COMMITTEES

• When a member of the Legislative Committee is cognizant of a bill that is of interest or concern to the Association, he/she shall contact the President as soon as possible. The President shall pass the information onto the Vice Presidents who in turn shall contact the members within the district for comments and opinions.
• The Committee shall compile a summary of all legislative issues for presentation to the Board of Directors.
• The Chairperson or a representative shall have a "Legislation Committee Report" prepared for presentation at the Annual State Meeting. The original of this report, signed by all members of the Legislative Committee, shall be given to the Secretary for inclusion in the Annual State Meeting Minutes.
• The Chairperson or designee shall attend the Board of Director’s Meeting.

• In order for an interested county to properly ascertain a bid, the following should be taken into consideration.
  • A county does not necessarily have to be adjacent to the host county in order to be a co-host
  • Association By-Laws, Article II (E.), establishes a per-person registration fee to cover expenses. The Board of Directors shall approve all additional expenses prior to the ASM.
  • The local Convention Bureau should be contacted for pre-planning.
  • A reservation of a block of approximately 60-70 rooms for members and speakers.
  • A banquet room capacity of approximately 100-140 people.
• The Chairperson of the ASMC shall make first contact with the new host/co-host of the ASM as soon as possible after the last ASM to assist the host/hostess with planning the agenda, programs, speakers, banquet and any other related items. The Board of Directors shall review ,and revise, if necessary, and give final authorization of all the plans for the ASM as recommended by the ASMC, and as presented by the host/hostess at the Board of Directors Meeting.
• The ASMC shall be responsible for mailing to each member of the Association, the call to the ASM, the official slate of candidates and any proposed changes to the Constitution and/or By-Laws, at least 30 days prior to the ASM.
• The ASMC shall handle all publicity related to the ASM by drafting a press release (See Real Property Lister Manual) to be mailed 60 days prior to the ASM to the Newsletter Editor for inclusion into the August newsletter. The committee shall also inform other agencies of the ASM, eg: State Department of Revenue, Wisconsin Towns Association, Wisconsin Counties Association, Wisconsin County Surveyors Association, Wisconsin Society of Land Surveyors, State Cartographers Officer, Wisconsin Assessor’s Association, League of Wisconsin Municipalities, Wisconsin Bar Association, The Wisconsin Land Information Association, the Wisconsin Land Information Board and the Wisconsin Title Association.
• The ASMC shall be responsible to present at the ASM, the appropriate resolutions thanking the management and staff of the facility; the host and participants from the programs, with the exception of Association Members; and any hospitality afforded us by various vendors.
• The original resolutions shall be signed by all members of the ASMC, and shall be given to the Secretary for mailing to the recipients mentioned therein and for inclusion into the ASM minutes.
• Chairperson or designee shall attend the Board of Director’s meeting.

• Updating, making additions and corrections to the Wisconsin Real Property Listers Association Manual.
• Keeping the membership at large informed of any new programs that become available. (i.e. e-mail, Satellite programs, etc.).
• Implementing, disseminating and tabulating surveys sent to the membership.
• Compiling, in even years, (with the assistance of the District Vice-Presidents), an updated Association Directory – Part II, which would include all counties and all associate members.
• The Chairperson or his/her representative shall have an "Education Committee Report" prepared for presentation at the Annual State Meeting. The original of this report, signed by all members of the Education Committee, shall be given to the Secretary for inclusion in the Annual State Meeting Minutes.
• The Chairperson or designee shall attend the Board of Director’s Meeting.

• Each member of the Audit Committee is responsible for auditing the books of the Association. It remains the responsibility of the Committee to determine how the audit will be done – i.e. thru mail or at a joint meeting place.
• When the audit is complete, the Chairperson shall turn the books over to the current Treasurer. A report of the audit shall be submitted to the President prior to the annual Board of Directors meeting. The Chairperson, or his/her representative shall present the "Audit Committee Report" at the Annual State Meeting. The original, signed by all members of the Audit Committee, shall be given to the Secretary for inclusion in the Annual State Meeting minutes.
• The Audit Committee shall be responsible for making recommendations on the accounting system to the Board.

• The Nominating Committee shall compile and forward the OFFICIAL SLATE OF CANDIDATES to the Chairperson of the ASMC at least 10 days prior to the call for the Annual State Meeting.
• At the Annual State Meeting, nominations shall also be opened from the floor. All candidates shall be given the opportunity to present their qualifications to the assembled members.
• Assembled regular members shall cast a written ballot vote for each office, with the candidate receiving the most number of votes for each office to be duly elected. See Real Property Lister Manual for prescribed ballot.
• Announcement of duly elected officers for the coming year shall be announced by the President at the Annual State Meeting, after which all ballots shall be destroyed by the Nominating Committee. The Chairperson or his/her representative shall have a report prepared for presentation at the Annual State Meeting. The original of this report, signed by all members or the Nominating Committee, shall be given to the Secretary for inclusion in the Annual State Meeting Minutes.
• The Chairperson or designee shall attend the Board of Director’s meeting.

ARTICLE IX

REIMBURSEMENTS

Reimbursement for association expenses shall be submitted along with an attached receipt/billing (whenever applicable) for said expenses to the Treasurer.

All mileage and meal expenses for those required to attend the Board of Directors Meeting and other special meetings approved by the Board of Directors shall be reimbursed by the Association, per Article VII (B).

The prescribed voucher (see Real Property Lister Manual) for all expense reimbursements can be obtained from the Treasurer.